Email Signature Management

  • Design a unified email signature and disclaimer for the entire company in less than 5 minutes
  • Automatically add personalized signatures including users’ photos and AD data
  • Add marketing banners and other images inline (not as attachments) to any email
  • Choose where to insert a signature/banner – right under the latest email, at the very top or bottom of a conversation or as side banners
  • Add, compress, strip or dump email attachments
  • DLP – scan emails for sensitive content and forward incident reports to managers
  • Set up autoresponders for groups or single users, and send them as replies to original emails
  • Access email rules and settings from any device, even outside of the domain
  • Use in organizations of any scale – multi-server and multitenant environments supported

Our solution is an award winning, Microsoft certified email signature and email flow manager for Exchange. This easy-to-use Exchange toolbox will help you create complex rules to centrally manage email flow and to unify the look of your corporate correspondence – all without touching end users computers and mobile devices.

Key Features


Central management based on rules

Configure server-level email flow and content rules via intuitive standalone panel or web interface. Sit back, while our software automatically adds signatures, archives attachments, autoresponds and more.


Company-wide email signatures

Thanks to the WYSIWYG HTML editor it takes less than 5 minutes to compose and position email signatures containing users’ Active Directory data, inline graphics, employees’ photos, disclaimers and more.

Add disclaimers to company mail

Meet legal requirements, protect the confidentiality of correspondence and broadcast important information to your recipients, all thanks to centrally added email disclaimers.

Marketing banners and images immediately visible to recipients

No need to hit “download graphics”. Owing to novel technology, graphics are inserted inline without being displayed as attachments.

Server-level autoresponders

Centrally managed, fully editable autoreplies for single users or entire groups. With original message included in the message body, customizable CC and BCC fields and even attached files.

Email attachment control

Zip, archive or dump attachments from incoming emails to save space. Help out your Sales team by automatically adding product offers in PDF to selected outgoing messages.

Email address rewriting

Rewrite particular senders’ addresses to the general ones e.g. from to and vice versa. Keep the look of your sales or support team correspondence professional and consistent.

Legal email compliance

Let your company mail stay in keeping with legal regulations. The program will help you meet the standards of many common legal acts, e.g. HIPAA, SOX, eDiscovery, UE Directive 2003/58/EC, SEC Rule, etc.

Email unsubscribe mechanism (CASL and similiar acts compliance)

Stay in keeping with Canadian anti-spam law (CASL) that went in force on July 1st, 2014 and with other regulations requiring you to add unsubscribe links to your commercial correspondence sent from Exchange Server. Apply a complete email unsubscribe mechanism in your company email.

Remove or mask sensitive content

Whenever the program detects a sensitive phrase in a message (e.g. a credit card string) it can automatically remove or mask it.

Customizable filtering and DLP policies

Protect your company data from leakage. Apply DLP policies, block, reroute or modify incoming and outgoing email based on customizable regular expressions and content dictionaries.

Notifications and email content control

Set automatic email rules blocking and forwarding sensitive content to any email address, even outside your Active Directory contact list.

Email forwarding and rerouting

Forward incoming, outgoing and internal messages to any address. Automatically reroute all or selected emails depending on their properties, sender, recipient etc. 

Remote access to rules for Marketing

The program’s Administration Panel module can be deployed on any machine (even outside of your domain) with a dedicated set of access rights. This way the administrator can save time by delegating e.g. email signature and banner management to the Marketing team, without worrying about security breaches.

Scalability, multi-tenant and multi-server environment support

Automatic replication of settings between multiple servers. Support for environments with multiple tenants (e.g. Exchange hosts). Guaranteed stability in high network traffic.

Support for hybrid environments

CodeTwo Exchange Rules Pro supports hybrid deployments of Office 365 and on-premises Exchange, with centralized mail transport enabled.



RODIN Business Solutions

RODIN provide managed services and expert IT support designed to maximise the efficiency of your operations. We provide support to businesses throughout Australia, with a focus on the needs of small to medium businesses (with 20 to 500 staff).

Visit our website to find out more about what we can do for your business.

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