Where will my data be stored?

One of the most common questions asked when cloud services are being considered is “Where will my data be stored?”.

It’s a very relevant question, because there a number of issues to consider when you agree to hand your business information over to a service provider who may be based in a country, who may store multiple copies of your information in multiple places and countries, and who may or may not comply with the law or even exist in the future.

Our view is that it is prudent to look at the nature of your data and then utilise the storage service that best protects that data while also facilitating your operations. 

Consider the following examples:

Example 1 – 

You work on large files, perhaps large images or complex CAD models, and you need to manipulate and work on those as well as sharing them with others connected to your high speed internal network. 

The Wrong Approach

The last thing you should consider is moving your files to a cloud storage service, such as the facilities included in Cloud Suite. When large files are hosted externally your speed of access to them will fall dramatically, along with your productivity. When you try and share those files with other staff in your office, you will magnify the problem as copies of the files may be replicated  to each person with the effect of causing congestion of your Internet connection.

The Right Approach

To work productively on large files you need a high speed connection between your computer and the system holding the files. Cloud Suite plans include a local server that is ideal to hold sensitive files, large files, or any data that you prefer to retain full control over. 

 

Example 2 – 

You work collaboratively with  other staff on files of various formats, and from various locations. Often, staff are working on the same files from several different offices, and you need to track the changes that each staff member makes. 

The Wrong Approach

While it is perfectly possible to work collaboratively and track versions and changes made to files by your your team using a local server it requires that you establish remote access facilities and maintain access to your local server from your remote locations. You do no miss out on any functionality using this approach and in fact you have greater control and privacy, but your systems will be more complex and you may be spending more on communications and support as a result. 

The Right Approach

Moving the shared files to cloud storage, and specifically to a SharePoint team site, will provide all of the required functions without any local infrastructure being needed. There are unlikely to be any performance constraints because of the nature of the files being shared, and the team will be able to access and work on the files using a number of different devices and platforms seamlessly. 

 

We strongly advocate the use of cloud and local storage in concert to ensure that your data is held in the facility that makes sense to you. The right approach will vary between and within businesses, and we are happy to work with you to find the right balance for your business. 

Cloud Suite includes both options and allows them to be used to suit your needs as they change over time, so we literally provide you with the best of both approaches in one unified service. 

We use Microsoft Office 365 to deliver cloud storage services within our Cloud Suite service.  Microsoft provide a variety of guarantees as to the security and privacy of information that they store for you. To read about those click HERE.  

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